Exporting and Importing your Calendar to sync with other platforms.
As a Host, your digs may be listed on different websites such as AirBnB, Booking.com & VRBO etc. In order to prevent conflicts in scheduling, TheatreDigsBooker now supports calendar syncing for most platforms*. This will allow Hosts to create a two way connection between calendars so that when Digs are booked on one site, the calendar is automatically updated on the other!
Please note: This feature is currently in early testing - please let us know if you experience any difficulty with this process by emailing support@theatredigsbooker.com.
*Most platforms are supported if they use the .iCal / .ics with secure https: protocol. At the time of writing VRBO does not use this protocol and is currently unable to sync with Theatre Digs Booker.
Jump to Section:
- Importing a Calendar to TheatreDigsBooker.
- Exporting your TheatreDigsBooker Calendar.
- Refreshing your Calendar Connection.
- Syncing on AirBnB.
- Syncing on Booking.com.
Importing a Calendar to TheatreDigsBooker
This section requires Hosts to have a calendar URL from the other website. Most websites have this URL under a dedicated calendar exporting/importing section. For help finding this URL, please see the 'syncing' sections listed further in this article.
1. Login to your Host account and click on the 'Calendar' tab.
2. Select the room calendar you wish to sync.
3. Click on 'Sync my Calendars'.
4. Click on 'Import a Calendar'.
5. Paste the calendar URL provided by the other website in the 'Calendar URL' box. You can give this calendar a name too.
6. Click 'Save'.
7. From here, you can import another calendar, reload the connection or delete.
Please note:
Changeover dates: Our calendar currently shows imported dates as a whole day.
e.g. If a booking checks out on the 28th, you can still take a booking that checks-in of the evening of the 28th but the Host's calendar shows imported dates as if the date is blocked.
This does not affect availability and we are redesigning the calendar now to make this clearer.
Exporting your TheatreDigsBooker calendar
To synchronise with other websites, Hosts will need to provide a unique URL to their Theatre Digs Booker Calendar. The section below will explain how to acquire this URL.
Note: Each platform has distinct rules for importing this URL. For comprehensive instructions on VRBO, AirBnB, and Booking.com syncing, please refer to the 'Syncing' sections provided in greater detail below.
Theatre Digs Booker exports ALL bookings and availability. If you block a date on Theatre Digs Booker and choose to export, this will update on the platforms you sync with.
We don't currently offer the option to choose which availability does and doesn't sync. If you have Instant Book or similar with other platforms, a useful workaround is to only Import to Theatre Digs Booker. That way bookings on other platforms will update your availability but a manual update would be required on other platforms when updating availability or accepting bookings on Theatre Digs Booker.
1. Login to your Host account and click on the 'Calendar' tab.
2. Select the room calendar you wish to sync.
3. Click on 'Sync my Calendars'.
4. Click on 'Export your calendar'.
5. Copy the Calendar URL.
6. Paste this URL into the designated area on the other platform. For more information on this step, please refer to the 'Syncing Calendars' section further on.
Refreshing your Calendar Connection
Upon adding a calendar, Hosts have the option to refresh the connection. Whilst automatic checks are in place to detect any changes on the other platform, Hosts also retain the flexibility to manually initiate this process at their discretion.
1. Login to your Host account and click on the 'Calendar' tab.
2. Select the room calendar you wish to sync.
3. Click on 'Sync my Calendars'.
4. Click on 'Import a Calendar'.
5. Click on 'Reload'.
Syncing on AirBnB
Full instructions can be found on AirBnBs help article here: Connect your AirBnB calendar to other websites. However, Hosts can follow the below instructions to quickly sync their TheatreDigsBooker calendar with their AirBnB Calendar.
1. Head to your calendar on AirBnB and select the appropriate Listing.
2. Click 'Availability' on the side panel.
3. Scroll to 'Connect Calendars'.
4. Click 'Connect to another website'.
5. Click 'Copy' to copy your AirBnB Calendar URL (This is what you import into your TheatreDigsBooker Calendar).
6. To add your TheatreDigsBooker Calendar to AirBnB, paste your TheatreDigsBooker calendar URL into 'Other Website Link' and name it appropriately.
7. Click 'Add Calendar'.
Syncing on Booking.com
Full instructions can be found on Booking.coms help article here: Syncing your Booking.com calendar to third party calendars. However, Hosts can follow the instructions below to quickly sync their TheatreDigsBooker calendar with their Booking.com Calendar.
1. Login to the Extranet.
2. Either click on 'Rates and Availability' and then 'Calendar' or just click on 'Calendar and pricing'.
3. Click 'Sync Calendars'.
4. Click 'Add Calendar Connection' and paste in the TheatreDigsBooker Calendar URL.
5. Click 'Next Step'.
6. Copy the URL provided by Booking.com and paste this into the Calendar URL field on TheatreDigsBooker.
7. Choose whether you want to export only your Booked dates or Booked and Closed dates.
8. Click 'Done'.
If you have any questions please visit our Help Centre
Syncing on VRBO (not currently available due to non-secure http protocol used by VRBO)
Full instructions can be found on VRBOs help article here: Import a calendar to sync with your reservation calendar. However, Hosts can follow the instructions below to quickly sync their TheatreDigsBooker calendar with their VRBO Calendar.
Importing
1. Login to your VRBO account.
2. Select the appropriate listing.
3. Click on 'Calendar'.
4. Click on 'Import & Export'.
5. Click on 'Import a Calendar'.
6. Paste the TheatreDigsBooker Calendar URL into the Calendar URL field.
7. Select your preference for calendar Block Availability.
8. Name the calendar appropriately.
9. Select the desired calendar colour.
10. Click 'Import'.
Exporting
1. Login to your VRBO account.
2. Select the appropriate listing.
3. Click on 'Calendar'.
4. Click on 'Import & Export'.
5. Click on 'Export Calendar'.
6. Copy the URL. (This is the URL you paste into TheatreDigsBooker when importing an external calendar).